Competitive swim meets

Ythan ASC caters for both competitive and non-competitive swimmers.  Members who do not wish to compete do not have to.   The club has competitive swimmers of different standards and there are varying degrees of meet catering for different abilities.  We try to take members to meets which  are suitable for their standard, although all swimmers must have good basic stroke technique and meet the required times for entry.

Entry to meets

  1. Ythan ASC receives invitations from clubs organising meets.  The organising club state the standard of swimmers they expect to attend by issuing low and high swim time bands.
  2. A list of eligible swimmers is compiled for each meet, and placed in a ring binder meet folder.
  3. If an eligible swimmer wishes to enter a meet, they need to mark the list for that particular meet. Please visit the meets page for further instructions on exactly how to do this. Please keep an eye out for club time trials, if a swimmer wants to gain/update a time for particular events.
  4. Computer files with names, times and strokes are sent to the organising club along with a cheque for all entry fees.
  5. The gala convenor of the organising club selects the fastest entries from all clubs and the slower entries are rejected and returned to the club along with a refund of the entry fees.
  6. A list of confirmed accepted swimmers is then placed on the notice board informing which session if known and what strokes each swimmer has been accepted for.

If at this stage, a swimmer decides not to attend the gala he/she will be requested to reimburse the club for lost entry fees.   The average entry fee is £4 – £5 per individual event and £6 per relay team.

Meet types

Mini meets are for the younger swimmers, usually 11 or 12 years and under.  Some clubs organising these meets will accept swimmers with no times.

Graded meets or Development meets are designed for swimmers who may not normally qualify for top flight meets.  The meet organisers may set a “slower than” time and/or a “faster than” time for each event and age group as a qualification for the event.  We use the swimmers’ recorded personal best times to decide whether a swimmer qualifies for an event.

Open or Championship meets are for all ages.  Entry times are usually very fast and are usually for the fastest swimmers in their age groups.  Open competitions do not distinguish between age groups.

For the meets we attend, a full description of the meet including any entry qualifications is published on the club website approximately 2 months prior to the meet.  It is important to read these documents as it will often explain WHY a swimmer was not entered for a particular event.

Although we enter as many swimmers as possible who have qualifying times, they are not always accepted.  This is due to large entries, and time allowed for each session.

Entry Times

Quite often when a swimmer is starting out, we will have no recorded times for some for all of the events we would wish them to enter.  To get round this, we conduct time trials periodically at Friday night training sessions to give us base times to work with in order to find suitable competitions for the newer swimmers.  Some competitions such as District and National events insist on “accredited times” for entry.  This means the swimmers’ times must have been achieved at a licensed meet and time trial times are not accepted.

The club head coach and a the meet entry secretary maintain a database of all swimmers times achieved in time trials or competitions.


It is generally the responsibility of the parents to transport swimmers to and from competitions.